How much does corporate event photography and video cost?

What does the market charge in Portugal?

In photography, a half-day of coverage — four to six hours — typically sits between €400 and €800. A full day, between €600 and €1,200.

Note that the two ranges overlap, and that is not an oversight: a demanding half-day, with a reinforced team and same-day delivery, costs more than a straightforward full day. Of all the factors, hours on site is the one that least distinguishes one quote from another.

In video, a half-day aftermovie runs between €750 and €1,500, and a full day between €900 and €2,000. Video starts higher than photography, and not because of the hours filmed: it is the edit, the colour, the sound and the delivery versions that consume the time. A three-minute aftermovie can take more days of editing than the event itself lasted.

These ranges are a reading of the Portuguese market, not a price list — neither ours nor anyone else's. They are there to help you place yourself before requesting proposals, and to recognise when a figure falls outside what is reasonable, in either direction.

Why is there no price list?

There is no single figure because coverage of a corporate event is scaled to the event. A two-hour board meeting and a three-day international conference require entirely different teams, production time and post-production.

Then there is the ordinary dispersion of any market. A steak costs €20 in one restaurant and €40 in another, and neither is wrong: what changes is the raw material, the hand that treats it, the room, and the assurance that the result arrives as expected. Photography and video are no different. The team's experience, its reliability at an event where there is no second chance, and what happens after the event weigh as much as the hours on site. That is why the ranges are wide: a figure at the top is rarely the same service costing more — it is a different service.

Any studio advertising a fixed price is, in practice, assuming an average scenario — overcharging those who need less, or under-delivering to those who need more. At Lens Teller Pro, pricing and terms are defined individually for each project, through direct contact and a formal commercial proposal.

What factors influence the price?

The factors that weigh most on the cost of a corporate event are the duration and number of days, whether photography, video or both are needed, the size of the team, the complexity of post-production, the delivery deadline and the usage rights for the images.

Duration is the most obvious factor, but rarely the decisive one. A one-day event with simultaneous stages can require a larger team than two days in a single room. Likewise, a video with subtitles in three languages and five delivery formats involves more post-production than twice the footage without those versions.

Usage rights are the most frequently overlooked factor: using images internally is not the same as using them in a paid campaign or releasing them to the press, and that should be written into the quote.

Is a fixed package or a tailored quote better?

For corporate events, the tailored model protects the client: you pay only for the team and services the event actually requires, without the extra layers of a traditional agency.

Fixed packages exist because they simplify the sale, not because they serve the client better. They tend to include what goes unused and leave out what is actually needed — and the difference usually resurfaces as additional costs at the end.

What should a professional quote include?

A serious quote should specify the hours or days of coverage, the approximate number of images or minutes of video delivered, the level of editing, the delivery formats, the deadline and the usage rights.

If any of these is not written down, that is where misunderstandings will start. The most useful question you can ask any supplier is simple: “what is not included?”

At Lens Teller Pro, delivery is a curated, ready-to-use selection within the agreed deadline — not a raw archive for the client to sift through.

Is it worth hiring photography and video together?

Hiring photography and video from the same team is usually more efficient than hiring two suppliers, because production is shared: a single preparation meeting, a single team to coordinate on site, and a coherent visual language across both formats.

With separate suppliers, the two teams often compete for the same angles and the same moments — and the final results do not sit well together when they reach the company's communications.

Hired from the same team, the saving against two separate suppliers can reach 10 to 20 per cent — but it is not automatic. It depends on production genuinely being shared, and on the deliverables not growing along the way.

How long does delivery take?

The delivery deadline depends on volume and the type of editing, but it should be agreed upfront and form part of the quote — never left open.

It is common practice to first deliver a smaller selection for immediate use, when the event requires same-day or next-day communications, with the full selection following. It is worth asking for this explicitly if the company needs to publish during the event.

How do you request a quote?

The starting point is a short conversation about the event: what it is, when and where it takes place, who is involved and what the images will be used for. From there the team can be scaled and a proposal presented.

Over medium and long distances there may be a charge for travel. What defines it are several factors — the means of transport, the distance, the number of days and the size of the team — which is why two events at the same distance can carry different travel costs.

Lens Teller Pro replies to all contact and quote requests in under 24 hours, and works in Lisbon, across Portugal, in Europe or anywhere in the world.